Bromeliad Society of the Palm Beaches By-Laws
Revised June 16,2011
BY-LAWS OF THE BROMELIAD SOCIETY OF THE PALM BEACHES, INC.
|Founded June 15, 1995|
ARTICLE I: NAME
|The name of this society shall be the "Bromeliad Society of the Palm Beaches, Inc." This shall be a non-profit organization.|
ARTICLE II: OBJECTIVES
The objectives of this society shall be:
To serve its members by consistent endeavors to stimulate interest,
provide education and to exchange information among those interested in
the culture of the Bromeliad Family in all of its aspects.
To promote wider public appreciation and knowledge of the
Bromeliad family by participating from time to time in public displays,
workshops, programs or other means of educational endeavors.
ARTICLE III: MEMBERSHIP
The Active members of the Society shall be persons whose interests in
Bromeliads are such that they are willing to support the Society by
their attendance and participation in its activities. They are
privileged to vote and hold office, and to receive publications of the
The membership of this Society shall be of two kinds: Active and Honorary and shall be open to the public.
Honorary membership may be conferred on any person for outstanding
interest or achievement in connection with Bromeliads. The names of such
persons must be submitted in writing or verbally at a board meeting to
the Executive Board by any Active member for approval. Honorary members
shall be exempt from payment of dues, and may not vote or hold office.
However, upon payment of dues, an Honorary member may become an Active
member with full privileges of membership
ARTICLE IV: OFFICERS & DUTIES OF OFFICERS
The officers of this Society shall be a President, a Vice President, Secretary, Membership Chairman and a Treasurer.
The President shall preside at all regular meetings of the
Society, at all Executive Board meetings and at all special meetings.
The President shall perform all duties pertaining to this office and
shall appoint the Chairman of the various committees not otherwise
stated in the by-laws. The President shall serve as ex-officio member of
all committees except the nominating committee. The newly elected
President shall make the standing committee appointments and present
them to the Executive Board at the February meeting for its approval.
The Vice President shall perform the duties of the President in the absence of the President, and shall be Program Chairman.
The Secretary shall keep a record of all the regular meetings,
of all special meetings and of all Executive Board Meetings in a
permanent book. The Secretary shall also keep in a file all reports and
important papers not assigned to other officers. The Secretary shall
also keep and maintain the correspondence of the Society.
The Membership Chairman shall bear primary responsibility for
maintaining the roster of members of the Society including greeting and
contacting new members and prospective members, securing completed
Membership applications, handling matters pertaining to members' badges,
collecting dues from new and renewing members, and arranging functions
to solicit new members. The Membership Chairman shall perform these
duties in close cooperation with the Treasurer.
The Treasurer shall perform the duties usually pertaining to
the office, assist the Membership Chairman in collecting all dues, and
make all payments subject to the approval of the Society and/or
Executive Board. The Treasurer shall maintain a roster of the Society,
together with their addresses, and shall notify the Membership Chairman
of all delinquent members and their unpaid dues, working in close
cooperation with the Membership Chairman. The Treasurer shall keep an
inventory of all properties belonging to the Society, and shall prepare
and submit an annual report to the State of Florida.
ARTICLE V: EXECUTIVE BOARD
Any person who has served as an Officer or Board Member shall be
eligible to serve again in the same office after an interim of one year.
In addition to the five regular elected officers, three elected
Board members will compose the Executive Board. One Board member will be
elected each year to serve a term of three years. The past President
shall be an honorary member with vote.
The Executive Board shall act on all matters of general
policy. These persons may also serve as chairman of standing committees,
or perform other services at the request of the President.
The President and Vice President may not succeed themselves in
the same office for more than three years. The Secretary may hold
office for two consecutive terms. The Treasurer may hold office for
three consecutive terms.
Any person who is serving as an Officer or Board Member is eligible to serve in a different office in consecutive terms.
The President, with the approval of the Executive Board, shall
be empowered to fill all vacancies on the Board. These appointees shall
serve until the next regular election.
The standing committees shall be Sales, Refreshments,
Librarian, Program, Membership, Publicity, Editor, and any other deemed
necessary by the President.
The Board shall be empowered to authorize the expenditures of
not more than $200.00. Anything over this amount must be authorized by a
vote of the general membership.
ARTICLE VI: DUES
Annual dues shall be set by the Executive Board and received annually.
Honorary Members are not subject to dues unless they desire to
be Active and have the privilege to vote. If Active, the dues are the
same as for Active members.
The Society year shall begin as for the regular meeting in
January. Dues shall be payable at the beginning of the Society year. Any
member delinquent for 60 days shall be automatically dropped from
membership after having been duly notified by the Treasurer.
ARTICLE VII: MEETINGS
The regular meeting of the Society shall be the third Thursday of each month at 7:30 P.M. promptly, excepting in December.
Regular meetings of the Society may be temporarily advanced or
postponed by vote of the Society at previous meetings, or in an
emergency by vote of the Executive Board. In such cases, best efforts
will be made to notify members of the change as soon as possible.
Special meetings may be called at the discretion of the
President and the Executive Board or by a vote of the Society at a
regular meeting. At least three days notice must be given.
Five members plus one Executive Board member shall constitute a
quorum for regular or special meetings. A simple majority of members
shall constitute a quorum at Executive meetings.
ARTICLE VIII: NOMINATIONS & ELECTIONS
A nominating committee shall consist of three members of the
Society. The President shall appoint the chairman from the Executive
Board, and the other two members shall be elected by the Executive
Board. The nominating committee shall be selected at the September
meeting and report at the October meeting. Nominations from the floor
will be accepted at the October meeting.
Elections of officers will be held at the regular November meeting, and the new officers shall preside at the January meeting.
Officers shall be elected by a majority vote of members present at the meeting.
ARTICLE IX: AMENDMENTS
Amendments to the By-Laws may be voted on at any regular meeting
providing notice of such amendments has been given at the previous
regular meeting. A simple majority vote of all members present shall be
required to amend or add to the By-Laws.
ARTICLE X: PARLIAMENTARY AUTHORIZATION
Robert's Rules of Order Revised shall govern the affairs of the
Society in all cases in which they are applicable, and in which they are
not inconsistent with these By-Laws and Standing Rules.
ARTICLE XI: DISPOSITION OF ASSETS UPON DISSOLUTION
In the event of dissolution of the Society, all the net assets
shall be distributed to such other non-profit organizations that are
devoted to the furtherance of those purposes most closely related to the
objectives of this Society as would qualify it under Section 501 (C)
(3) of the Internal Revenue Code.